Microsoft Word is one of those applications that we’ve probably all used at some point in our lives. If you’re in the business world, odds are you’re probably using it on an almost daily basis. Being in business, having a way to get more work done in either the same or less amount of time is an underlying goals many of us probably shoot for in our work. That leads us to the question then.

Are you being as efficient at using Microsoft Word as you can be? Do you know many of the keyboard shortcuts you can take advantage of so you don’t have to move your hands off the keyboard and onto the mouse? It surprises me how many times I work with individuals and when I do even the simplest keyboard shortcuts I hear "How’d you do that?!"

The Internet4Classrooms.com website has some common Microsoft Word shortcuts that are the standards for use that you’ll probably find yourself using at least once almost every document you create.

There are shortcuts for quickly formatting your text, moving around your document, editing text and finding areas of text to reuse in other sections of your Word document.

It’s not just about keyboard shortcuts either. Do you find yourself always changing the default spacing, font, margins or other settings in your document before you really get started? Do you always insert a header/footer design or perhaps a company logo?

All of these things can be saved as preferences or automated to some degree. What would you like to know how to do? Let me know in the comments and I can work on putting together some tutorial posts to help you and share with the rest of our readers.

Image: Custom graphic by Jason Bean

A friend told me that he plans to teach his parents how to use computers during this vacation. A worthy gift. I taught a few laypersons how to use computers over the last couple of years and it was tougher than expected. While I’m proud that my mom is my best pupil — she can use the word processor, browse the Internet, and is about to start her own blog — the complexity of the new gadgets and technologies coupled with my own impatience and inexperience with teaching made her teary-eyed more than once.

So here are my thoughts about “teaching computers” .

Know What They Want
They may not want to write programs, tweak with the internals to improve PC performance, or even try out new applications. They might not even be interested in what the operating system and the hardware parts are capable of and they don’t need to know more than their names about them. My guess is that they would want to play media, browse the web, and connect with you through mail or chat as a start. It is good to ask and find out exactly what it is that they want.

Windows Games
The input devices are what one needs to learn well to move any further. The older generations are usually more adept in using the keyboard; they know typewriters better than you. But the mouse is an entirely novel idea unless they played arcade games in their childhood. I think the Windows Games like Solitaire or Minesweeper will come in handy in mastering the clicks. See if they might like one of these games and let them play awhile. Forget the middle-click and concentrate on the double-click because it can be especially troublesome and is essential.

Basic Operations
How to start and shutdown a computer; how to maximize, minimize, resize and close windows; how to create a new document or folder; how to open documents or media files or applications; how to navigate through the Windows Start and open various applications. Let your pupil perform these repetitively in various sequences. It helps if you can organize your program files beforehand to avoid any unintended uninstallations and use a separate folder for all the exercises while learning the copy, cut, paste, move, save operations. Discourage using cut and delete operations for the time being.

Explore One Application
Pick one application of their choice: word processor, paint brush, or media player, e.g. Help them explore all the features in it while making use of the tool tips more than your direct assistance. The basic menu structure and menu items within them largely overalp among most applications and this familiarity will make them more prepared when they ever encounter another application. Try moving to a second application to see how quickly they can correlate between the two.

Getting Help
Get them into the habit of trying various options in the Help menu, trying F1, browsing through the contents, index and searching for a string. That will help them with the next big thing as well.

The Internet
The first thing you might want them to learn about the Internet is Google, through which most of what they want can be gotten to. After learning to open the browser, that is. It is also a good idea to have shortcuts to various frequently visited websites, in case bookmarks seem tedious and the address bar is definitely more complicated. Create any account that they might need for the time being and show them how to use them: how to sign in, check mail, compose and send mail, sign out. Beginners might find it easier to sign into a chat client and open mail through the notifications. Let them search their own beginner websites through Google (or any other search engine) apart from using it for general browsing purposes.

Make sure you have a good anti-virus and firewall in place. And back up all your important files. Just in case.

Despite all your initial assurances, they are going to panic after every tiny mistake, afraid that accidentally dragging and dropping an icon into another might have caused something irrevocably faulty. Oftentimes, this clams them up bringing the course to a screeching halt or even a retrograde. I can’t advise you how, but you must make sure they understand that Windows is already goofy enough and no goof-up is big enough to screw it any further. They don’t know “format c:” yet, do they?

Have you taught anybody before? What have I missed? What would you do?

Number 1, we picked the name for the confessional — correction, you picked the name for the confessional — and it will be…

The IT Confessional

I know, you’re all surprised and excited. I know I am. The second piece to this post is what you’re all want to hear. Who won the contest?

The winner of this particular contest is Kevin Potter for his awesome, “Is that a big or little zero?” story! I will be contacting Kevin (or better yet, if he wants to email me at jesse.middleton at b5media dot com) to get him his KB.

I want to thank everyone who posted and emailed in their stories, they were a great read and many of them will be used to form some, hopefully, entertaining posts at That Damn PC.

Keep checking back for me and sending your stories in.