Today I was doing some work and my brother wanted me to email him the social media icon graphics I’d created for a website client. Since I was sending a large group of files I just opened the folder and clicked on all of the files he requested.

I then selected the "Send To Mail Recipient" option and an email was immediately created with all of the files attached. What was new to me, and something I really liked was that it also generated boilerplate text to include in the email. Including a text list of all the files attached.

I think this was a very helpful feature to have and I’m not sure why I never realized this existed or I hadn’t seen it before now.

What I’d like to figure out and learn how to do now would be to change the text that’s included by default in the boilerplate text.

Post from: EveryJoe

Send to "Mail Recipient" Functionality That’s New to Me

Microsoft has announced via email that they will be discontinuing this service on August 26, 2009.

Microsoft’s SMS Link service will be discontinued effective August 26th, 2009.  Once this service is discontinued, current users will no longer be able to send SMS messages through Office Outlook 2007 using SMS Link.  There are several service providers worldwide who offer similar services, and if you wish to continue using this feature in Office Outlook 2007, you should consider switching to one of these providers.

The available service providers to switch to if you would prefer not to lose this functionality are the following:

• SMS Officer $9/mnth
• Red Oxygen $23/mnth
• Bulletin $0.10/msg sent

These services allow users to continue to send and receive SMS messages into Outlook as they have enjoyed in the past with SMS Link.

Image: Screen shot of SMS Link account website

Post from: EveryJoe

Microsoft Kills SMS Link Service for Outlook

If you’ve ever done any web development, you’ve probably realized that HTML that’s created by Microsoft Word and the old Microsoft Frontpage application was loaded with a lot of junk.

The folks behind fixoutlook.org are hoping that Microsoft will take the opportunity coming with Office 2010 to step away from the Microsoft Word rendering engine from being used for HTML rendering in Outlook.

Microsoft has stated that they don’t believe Outlook is broken and they will continue to use Word because there are no agreeable standards in how HTML code is to be rendered for email.

What do you think? Is HTML in Outlook broken?

Post from: EveryJoe

Fix Microsoft Outlook’s Broken HTML Rendering

During work, e.g., we open a web browser – because we are so used to it – but more importanly have several other programs opened simultaneously. While navigating from Microsoft Outlook to Eclipse to the work folders using Alt + Tab, it is irritating to find Mozilla Firefox in between. Also, the task bar has only this much place.

Still, most of the web browsers like the Internet Explorer and Mozilla Firefox continue to ignore our need for a “Minimize to system tray” option (Opera provides the option). And we don’t always know the registry hack to minimize Microsoft Outlook. Trayconizer comes to our rescue.

The “Mozilla Firefox” icon sitting in my system tray is not a photoshop gimmick. I used a miniscule utility called Trayconizer.exe to minimze Firefox to the system tray. It is only 10.5 KB in size and, hmm, doesn’t need installation.

All you have to do is invoke the target program, Mozilla Firefox in this example, through the utility. The easiest way to do this is to set the target of a shortcut you use like this:

Replace “C:\Program Files\Mozilla Firefox\firefox.exe”
with C:\Downloads\Trayconizer.exe “C:\Program Files\Mozilla Firefox\firefox.exe”

It may not be possible to Trayconize all programs and I am not sure if it works on Windows Vista, but it seems to work well enough on Windows XP. You can download it here. The page shows that the utility hasn’t had a newer version in over 5 years.

Image Source: Screenshots taken on my laptop running Windows XP.

Post from: EveryJoe

Trayconize Any Program to System Tray

Microsoft has a knack for spreading misery in simple ways. An appreciable quality during Christmas time. A recent example is the “updated” Microsoft Office Outlook versions which stopped carrying a “Minimze to system tray” option from the Tools -> Options.

I spent way too much time under the presumption that it may have just been moved to some other incovenient location because it immediately didn’t register in my mind that I had a Microsoft app before me. Why exactly would someone take pains to remove something already existing and working normally can be a philosophical debate that can take us all the remaining days of this year and more. And I don’t wish to do that for this vacation. I should probably be thankful to them because this is their way of offering me another blog post.

So. There is a way around. Thankfully.

1. Open the Registry Editor (Press Win+R, type “regedit”, Enter).
2. Navigate down the tree: My Computer -> HKEY_CURRENT_USER -> Software -> Microsoft -> Office -> <Version-Number> -> Outlook -> Preferences. <Version-Number> is the version number of the Office you are using and can be found in any Help -> About of a Microsoft Office application: 10 for Office 2000; 11 for Office 2003, 12 for Office 2007.
3. Create a New Value of type “DWORD Value” (through Edit menu or right-click). Name in MinToTray. Modify its Value Data to 1 to enable system tray minimization.

You should be able to minimze Outlook to the system tray now.

P.S. This is a fairly straight-forward thing to do, but you might want to save the curent registries (export) before tweaking.

Image Source: Regedit Screenshot taken on my laptop.

Post from: EveryJoe

How to Minimize Microsoft Outlook to System Tray