I find that when I’m staring at a blank canvas or a nice and blank “new document” I don’t have a good idea of what direction I could be heading with my thoughts or needs. If you start with a template and see what other people have done with the tool you’re using, it can help get your own gears of creativity spinning and give you an idea of what’s possible with the application you’re getting started using.

If you’re trying to learn what one of the Microsoft Office applications are capable of, starting with a template is a great way to see the power and features of the app.

You can look through templates based on themes, industry or in our case of learning a new program, by “Program Category”. The Microsoft Office Online website has templates available in the following apps:

• Microsoft Office Access
• Microsoft Office Excel
• Microsoft Office InfoPath
• Microsoft Office OneNote
• Microsoft Office Outlook
• Microsoft Office PowerPoint
• Microsoft Office Project
• Microsoft Office Publisher
• Microsoft Office Visio
• Microsoft Office Word

So, whatever the business app you’re more than likely trying to learn, Microsoft probably has a template to help get you started.

Post from: EveryJoe

Use Templates to Help You Learn a New Office Program

The error message said something about checking the Sent folder in Outlook to confirm whether or not the email was sent successfully. By chance the user had her email sent folder view set to show the number of total items in the folder displayed at the top of the view. I noticed the number 11,467.

Could that be right?

Were there actually that many emails in her sent folder? Surely not.

After scanning through the folder to the end of the list, it was correct. They had copies of emails they had sent from back in early 2006. They said they started working there back then, so they’ve probably kept a copy of every single email they sent.

When I tried to select all the emails older than 2009, the computer said it didn’t have enough memory to delete everything. I ended up having to delete them in chunks, but finally accomplished the task.

I was able to determine that the number of emails wasn’t causing the email issue this person was experiencing, but I still believe deleting all of those emails is still a good move.

One of my more popular posts talks about reversing your email composition sequence. Regardless of your sequence, DO NOT store email like this. I can guarantee you that there’s no logical and valid reason to keep emails in that quantity.

Post from: EveryJoe

After 11,457 Sent Emails Later

All day I kept getting prompted for login and password information when I would try to Send/Receive email from Outlook. I’ve been using the machine for over three years now and have never had this issue. I’ve been getting some weird behavior on a variety of areas lately so didn’t really know what was going on.

I was thinking I could just delete the connection for the time being and try to restore it later once I was able to reconnect to the server at the office. What I didn’t realize would happen is it also deleted my entire Outlook .ost file that was holding all of my folders and email. Oops!

I couldn’t really figure out what to do to recover the file. I couldn’t manually try to open the .ost file through the file menu with any success. Everything I was reading online and hearing was that there was no real way to recover it without connecting to the server. The problem is I haven’t connected to the server in quite some time now so anything that would be recovered there was probably going to be useless.

I decided to try using a System Restore to see if that would recover the Exchange account information. It did! Luckily I had just updated the Java machine earlier in the day and with that install a new restore point was created. The only thing I really lost was some custom folder settings and organization of my “Favorite Folders” as defined within the interface.

Post from: EveryJoe

Used System Restore to Recover Deleted Exchange Account

I wrote awhile back about Gmail not displaying images in my email messages, even though I’d told it to specifically always do so from specific senders. I had written this back in November of 2008 and up until now had continued to have issues. Recently I noticed that I was once again seeing graphics and now I don’t believe I’ve been having anymore issues. There was talk in the comments on the original post that it could be due to some Google Labs issues, but I never was able to confirm or fix anything there. Is everyone else noticing images again? Any ideas of what it was?

Also I’ve been a huge fan of Xobni since I first found out about it. I think it adds some great tools and features to Outlook that don’t exist. They continue to develop and improve the tool and expand the features. My problem though is it still brings my machine to a sluggish pace that’s just not acceptable. Honestly, part of the problem is probably with my machine. Pushing 4 years old and I put it through the wringer in my daily use. I uninstalled Xobni from my laptop, but when I get a new machine, Xobni will be one of the apps I’ll immediately reinstall and give it a try again.

Post from: EveryJoe

Gmail Fixed and Xobni Out Again

Milo discovered a product especially useful for enterprises of all sizes called Nightwatchman, a good news that Microsoft didn’t lay off anybody in the Vista team. I knew that they didn’t touch the Silverlight team, but frankly I’m surprised about this because Vista hasn’t been very profitable to Microsoft. Or has it? One bad news is the Windows 7 minimum requirements. It may not be a good experience to try it on my netbook which just meets the minimum requirements and my laptop which is old enough to even miss the minimum. But if anyone is interested, you can get the Windows 7 look into Windows XP. He also found a couple of amusing videos, one called “how to say i love you.” and another a confirmation of love, a marriage at Taco Bell. Recession, aye?

Jason found a few websites that can assist you in unique ways: one for helping educate your kids, one a calendar to help others, and another to scan your computer online. He covered a lot of Windows Powertoys, a mobile media browser and found another reason to continue loving Zune. He also has a couple of how-tos for selecting non-linear text in a word document and sharing Outlook calendar availability. One bad news, I mean another one, is that Microsoft is shutting down MSN Groups.

Claire thought out loud about the gap between Linux and mainstream users, learnt something new about less (which all you Cygwin users may find useful), discovered a wonderful browser called Kidzui which attempts to make the Internet a more kid-friendly place.

Juan wonders whether the Mac is not invincible anymore and whether Apple really needs to make a netbook. He is glad to find a symbol cheat widget and an app that can save his day with a bunch of drawings. The latter isn’t my cup of tea. He along with Jayvee found out about Apple’s stand on piracy.

Post from: EveryJoe

A Massive Tech Channel Roundup

Microsoft has a knack for spreading misery in simple ways. An appreciable quality during Christmas time. A recent example is the “updated” Microsoft Office Outlook versions which stopped carrying a “Minimze to system tray” option from the Tools -> Options.

I spent way too much time under the presumption that it may have just been moved to some other incovenient location because it immediately didn’t register in my mind that I had a Microsoft app before me. Why exactly would someone take pains to remove something already existing and working normally can be a philosophical debate that can take us all the remaining days of this year and more. And I don’t wish to do that for this vacation. I should probably be thankful to them because this is their way of offering me another blog post.

So. There is a way around. Thankfully.

1. Open the Registry Editor (Press Win+R, type “regedit”, Enter).
2. Navigate down the tree: My Computer -> HKEY_CURRENT_USER -> Software -> Microsoft -> Office -> <Version-Number> -> Outlook -> Preferences. <Version-Number> is the version number of the Office you are using and can be found in any Help -> About of a Microsoft Office application: 10 for Office 2000; 11 for Office 2003, 12 for Office 2007.
3. Create a New Value of type “DWORD Value” (through Edit menu or right-click). Name in MinToTray. Modify its Value Data to 1 to enable system tray minimization.

You should be able to minimze Outlook to the system tray now.

P.S. This is a fairly straight-forward thing to do, but you might want to save the curent registries (export) before tweaking.

Image Source: Regedit Screenshot taken on my laptop.

Post from: EveryJoe

How to Minimize Microsoft Outlook to System Tray

Milo recently summarized a Sandra Gittlen series called “Mac Vs Vista” quoting her excerpts. The series covering Manageability, Reliability, Security, Price and Others is going to surprise every reader in more than one way. Be sure to glance through them if you don’t have enough time to go over the actual series itself.

You’ve all heard about Microsoft and Yahoo! talking. Again. But have you heard of the new M$ phone or whatever? Jason uncovers the news apart from a video of a best man delivering the ring in a wedding. You must see it; you will get a better idea about whom not to choose as a best man.

Speaking of Yahoo!, Jayvee has some gossip about its disastrous tryst with Netdisaster. On a serious note, he has a strong point about PR firms hurting bloggers’ journalistc streak indirectly by taking their guest lists very seriously. With the blogosphere growing exponentially, they shouldn’t disallow bloggers just because they aren’t Michael Arrington.

Colleen has an excellent post introducing Google Gears. It is a must read for those who aren’t aware of the powerful tool. And yes, a trick to monitor out-of-office messages using Outlook is an overkill. Actually, that is an understatement.

Post from: EveryJoe

Tech Channel Roundup After Thanksgiving Week

I’ve trained myself to add the attachments before composing the mail and to fill the address fields after composing the mail. Just so that I would neither forget an attachment, nor send to the wrong person. You could try that, or an easier way is to use an attachment reminder.

An attachment reminder is a simple function that makes one pass across the text in your composed mail searching for the substring “attach” (and perhaps common spelling mistakes around “attach”) and gives you an error message if you haven’t made an attachment. These are tiny apps (rather plug-ins) and you will be able to find one for most email clients with a straight-forward search.

Following are three widely used ones.

1. Forgotten Attachment Detector: Gmail’s attachment reminder. Go to Gmail -> Settings -> Labs. Scroll down a bit to find the feature and enable it.

2. Outlook Attachment Reminder: Mark Bird’s attachment reminder is an Outlook macro that you can easily add following the instructions in the attachment reminder’s home page.

3. AttachmentRemember: This Thunderbird attachment reminder is an add-in (.XPI) with a wide range of features (custom words and sentences to scan) and is available in multiple languages.

Let me know if you have trouble with any of these attachment reminders.

Post from: EveryJoe

Forgot the Attachment!